| Valid Identification (Required) |
All signers must present a valid, government-issued photo ID at the time of the appointment.
Accepted forms include:
- Driver’s License
- State ID
- U.S. Passport
- Military ID
In accordance with Florida Statute §117.05:
- ID must be valid and reliable
- Name on ID must match the document
- Expired or invalid ID may result in refusal of service
| All Signers Must Be Present |
- Every signer must be physically present at the time of notarization
- Remote or absent signers are not permitted for in-person notarizations
Required by Florida Statute §117.05
| All Documents Must Be Complete |
- Documents must be fully prepared before the appointment
- Do not sign in advance unless instructed
- The notary cannot proceed if:
- There are blank or incomplete sections
- Required pages are missing
We do not prepare or draft documents
| Willing & Aware |
The notary must determine that the signer:
- Understands what they are signing
- Is signing voluntarily
- Is not under duress or coercion
Required by Florida Statute §117.107
If these conditions are not met, the notarization will not proceed
| Correct Notarial Act |
- You must know which notarial act is required (Acknowledgment, Jurat, etc.)
- We may explain the difference, but cannot select for you
| Witnesses (If Required) |
- Some documents require witnesses
- You must provide your own witnesses
- We do not provide witnesses
| Payment Ready |
- Payment is due at the time of service
- Total will be confirmed in advance
| Location & Accessibility |
- The signing location must be safe and accessible
- Clients are responsible for securing access to hospitals, facilities, or correctional locations
| What We Do NOT Provide |
- Legal advice (§117.05 & §117.107)
- Document preparation or drafting
- Apostille services
- Loan signing services
- Witnesses
| Right to Refuse Service |
Under Florida Statute §117.107, a notary may refuse service if:
- Proper identification is not provided
- The signer is unwilling, unaware, or under duress
- The document is incomplete or improper
- The situation is unsafe or inappropriate
| Healthcare Facilities |
| Hospital & Healthcare Facility Requirements |
For appointments in hospitals, assisted living facilities, nursing homes, or similar settings:
Signer Must Be Alert & Aware
- The signer must be fully alert, coherent, and aware
- They must be able to communicate and respond appropriately
In accordance with Florida Statute §117.107:
The notary must refuse notarization if the signer:
- Lacks mental capacity
- Appears confused or disoriented
- Is heavily medicated or unable to communicate
- Is not acting of their own free will
| Medical Staff Cannot Override This |
- Approval from nurses, staff, or family members does not override Florida law
- The notary is legally required to make an independent determination
| ID Requirements Still Apply |
- Valid identification is still required under §117.05
- If ID is not available, the notarization cannot proceed
| Access & Timing |
- You are responsible for ensuring:
- The signer is awake and ready
- Facility access is approved
- Delays may result in wait fees, rescheduling, or cancellation
| Important |
If the signer is not alert and aware at the time of arrival:
- The notarization will not proceed
- The appointment may be treated as a no-show or cancellation
- Travel and applicable fees may still apply